GTHLA General Meeting – Feb. 6/10

Chair – Ray Henderson

Minutes: Jen Lovegrove (Screaming Unyons) (?)

1. Next meeting – Sunday, May 30 1pm. 3 meetings/year.

2. Fair Play –

- Tim Muirhead emailed his Fair Play Committee Update:

- Instituted new streamlined process to deal with on-ice issues

- Most games issue-free

- Suspension clarification: if suspended, you’re out for any team you’re registered with. Ie. if you have a 3-game suspension, it’s for three games with whatever team you play with, including Mingles or Summit. Also cannot sub for another team until the suspension is served.

- Adam raised issue of speeding up the FPC process – if you have a complaint, Captains or Assistant Captains should address it immediately following the game, get forms from timekeeper; this helps expedite the process

3. Operations

- After Summit, playoffs, then Springle – all scheduled

- Heather asked about status of sound system at Bill Bolton Arena. Paul Aucoin was working on it, no update at this time, but Ray will investigate.

- Scott from Boom concerned about travel games, that they become pickup games and are a waste of time, obligatory rather than important, because there aren’t enough players who go.

- Suggestions that teams can opt out of road games entirely in future schedules was met with debate, including issues of respect toward out-of-Toronto teams, and organizational action on the part of teams’ GMs.

4. Membership

- First Aid Clinic – Heather Scanlan – 26 people signed up and will hopefully help at Summit with First Aid. Program is now full.

- First Aid Clinic is annual

- Mingle – Heather Scanlan – Winter Mingle very successful, fun and lots of new people

- Springle – right after Summit, during playoffs.

- Volunteer Coordination – Deirdre Norma via email

- Emphasis on directing people rather than letting people be self-directed

- Hopes to have a new volunteer system in place for 2010/11 season

- She’s writing up list of jobs and refining points system for volunteering

- Heads of committees are to let Deirdre know what they need done from volunteers

5. Communications

- From Aaron Brophy via email:

- Two main focuses – newsletter and program

- Newsletter now uses new software program, more professional looking

- Push to make newsletter more national

- Program Guide – Phillippe Gohier:

- Need story ideas from members, photography, writing, open to any ideas at this point.

- Theme is intersection between art and hockey, but not strictly

- Ad incentive – any ads your team brings, 50% of ad value is reimbursed to your teams’ fees.

- Also looking for regional updates, ex. Patch Cup, Montreal, etc. & info on parties, events etc hosted by teams

- Feb. 26 deadline for stories and ads

- Program needs team photos and logos – Program Committee will send out instructions and a checklist on how to submit these images and files.

- pguide@hockeyaa.net – program guide submissions

6. Summit

- Some teams still have outstanding info and need to get it in asap

- At York U again, and de la Salle for finals on Sunday.

- 2 games Fri. & at least one on Sat.

- Hootenanny at El Macambo again Fri & Sat nights.

- Merch to be coordinated by Heather Scanlan

- Lane Dunlop (Porcupines) is coordinating an iTunes project with content from GTHLA members

- Players can only play for one team in Summit

- Registration still open for Summit Mingle – need minimum 2 teams, 20 people, and would be 3-4 games.

- Divisions for Summit still be created, based on teams’ performance in this season and last Summit.

- 36 teams in Summit

7. Committee Development

- Next step after organizing committees is to create a steering committee or board with reps from each committee to direct where committees are going, to diversify management of the league.

- Meetings every other month or so, as well as 3xyear GM meetings

- Sharing responsibility for league

- Need a rep from each committee

- Communications – Aaron Brophy

- Fair Play – Priscilla Yu

- Membership – Heather Scanlan

- Operations – Ray Henderson

- Rob Reedijk offered to help with finance as he has a business background

Tom will coordinate follow-up regarding issue of travel games.

Ray – reminded group of rule of not bringing in “ringers” for tournament. Not cool!