General Meeting Notes – June 25^th, 10:30am

In Attendance:

Sarah James, Rob Reedijk – Unyons

Alan Davidson – Puckheads

Sue Vanstone – CCCP

Cam Cook – Easy Company

Julie Martin – Twisted Sisters

Mike Loveless, Colin Aussant – Knuckles

Heather Scanlan – Porcupines

Aaron Brophy, Joe McGinty – ChartAttack

Deirdre Norman, Andrew Cividino – Big Shots

Ray Henderson

Tom Goodwin

Item 1 Next Meeting:

Tentative meeting dates set for Sept. 17, 2011, January 7, 2012 and May 12^th, 2012.

◦ league secretary to organize meetings

Item 2 Previous Minutes:

Previous minutes available online for review

Item 3 Administration:

a) Sal Knox to be league secretary in conjunction with Ray

b) With extending the idea of members nominating other people for positions. Nominator gets discount on fees if nominee stays in position for one year. Further discussion of a point system where each task is worth a set amount of points. We would need a list of consistent tasks. Will make it easier to see what needs to be done and who is doing it. A suggestion of using unique identifiers for player tracking. Opening day recruiting table with volunteer info.

*Action Item: Deirdre to put a document together but needs info from Ray, Gms

c) Voting System: develop online database to vote on clear cut issues

e.g. New policy on reinstatement of suspended players

questions were raised re criteria, too many people involved

Survey Monkey was put forth as an option

d) Incorporating – Tom is continuing to work on this with Warren Sheffer.

e) Steering Committee: heads of committees, WIKI website

Item 4 Fair Play:

a) Adam has Fairplay stats for awards

b) update website - ongoing

c) ongoing – concern over the lack of follow up/resolution from FP committee when incidents/issues reported online.

d) need more frequent communication from tier reps

e) expelled player reinstatement - a drafted policy proposal has been on discussion board for a year. Needs to go to a GM vote. Should be listed on next Agenda as 'for decision'.

f) new nominations - ongoing

g) 6 minute rule – the 10 minute misconduct rule has been voted on and passed. It is now a 6 minute misconduct.

Item 5 Operations:

a) Award and volunteer appreciation party – Mazeika trophy to be handed out at award ceremony. Event TBD.

b) need document for 1^st Aid, need cell phones on benches, where defrib is, etc.

Need a list of 1^st Aid certified

Check timekeepers bag for 1^st aid kit

need to check all kits for supplies

need safety person for league. Sarah James to organize.

c) Daily Bread Food Bank - ongoing, Heather Cunningham in charge

d) Scheduling – deadline for packages July 5^th, 2011

loss of one hour ice time at McCormick due to City taking over ice scheduling

will know extra ice time at Bolton in November, currently 7:30 – 10:30

Deirdre looking into George Bell ice timekeepers

DIVISIONS – division shuffling to help make season shorter, remove byes

PLAYOFFS – possible playoff weekend as opposed to spreading it out, round robin style, Ray to email different proposals

e) Mingles – pre-scheduled but dependant on ice time, may move to different slot

f) Pick up games – Sunday pickups and kids clinics to use one hour of ice on Sundays, hard to get refs for one hour.

g) Merchandise – on hold

h)Bolton Sound – Rob Reedijk co-ordinating

i) Team Travel – St. Catherine, possibly PTBO – discount for following season as part of maximum $800 discount

j) defaulted games – proposal to penalize teams for defaulting on games, Ray to send reminder emails

k) playoff exemption – Ray to work on draft for discussion

l) Trophy Inventory – Deirdre to make list of awards, who has them and if they need repair. Need trophy case for league

m) GTHLA Kids – no discussion

n) Summit – Westwood is better option for league as York is unresponsive, able to lock up gear, logistically better, mgmt were helpful. Beer Tent suggested, do not book banquet hall next year. Most people were downstairs.

o) patch Cup is full

Item 6 Membership:

a) GMs to make sure all their players have signed the agreement. Karl McNelly in charge.

b) 6 Games for older teams passed

c) Surveys used to get feedback on league

d) Ray to email teams re new divisions/teams and work on a new proposal for teams entering the league.

e) Online Membership Database – ongoing, Karl McNelly in charge

f) see earlier discussion on points system

Item 7 – Communications

a) Website – ongoing, plan to consolidate websites/information, Tom to work with Jennifer Johansen

Item 8 – Finance

a) sponsorship - possible collaboration between Cam and Sue

b) Book Keeping – Cam may be able to help

c)Grant Writing – no notes