2007 Exclaim Cup Tournament Meeting

Minutes

DATE: Sat., Jan. 27, 2007

TIME: 2:15pm

PRESENT: Tom Goodwin (Convenor), Ray Henderson and Jennifer Sek (Peterborough Pneumonia), Diana Olsen (Black Heart), Jeremy Harris (Sgt. Rock), Chuck Molgat (Winnipeg Wheatfield Soldiers), Mike Belitsky (Nightmares), Kim Temple and Adam Elliotson (Guelph 3 Gut), Chris Topping (Morningstars), Aaron Brophy and Joe McGinty (Chart Attack Hack), Brian Kobayakawa (The Fruit), Jeremi Madsen (Burritos), Chris Fowler (Gasoline), James Desjardins (Crystal Beach Comets), Marc Ogilvie and Terry Mullally (Fluid Living Arseholes), Tommy Gough and Luis Freitas (Parkdale Hockey Lads), Lukas Vos (Dufferin Groove)

CHAIRING: Ray Henderson

TAKING MINUTES: Jennifer Sek

Goodwin: - It’s been 12 mths. since the last league meeting.

- apologizes for that

- There’s a lot to talk about regarding the league and its infrastructure.

- I need more time to gather info.

- Therefore today’s meeting will focus on the tournament.

LOCATION

Goodwin: - Why York University for the round robin?

- This location was first brought up at the last meeting 12 mths. ago

- Mike Belitsky suggest it; that it would help organizationally

- idea was sent via email and posted on a blog for discussion

- Due to the response We decided to try York out.

- Why Ted Reeve / Beaches for play offs and finals?

- 2 rinks right next to each other

- functional canteen where we are allowed to sell beer for fundraising

- park for children

- next to a main subway station

- we save $920.00 using it over De La Salle

- we do respect the sentiment of the past locations

- If these new locations don’t work out as planned we can always go back to the past locations next year.

Joe: - Do we have access to the restaurant at York

Goodwin: - Yes, and we are only using the 4 rinks that can be viewed from the restaurant

Jeremy H.: - Are we using the Olympic ice?

Goodwin: - Yes

Chris T.: - How is it decided which teams play on the Olympic ice?

Ray: - Each team may play at least once on it.

Joe: - The parking at York is expensive.

Goodwin: - It hasn’t been confirmed yet but the parking may be free and we have a shuttle bus that will be running.

Mike: - With alcohol available at both locations we need to address drinking and driving and have designated drivers available.

SPONSORSHIP FUNDRAISING & GRANT APPLICATION

Goodwin: - We need ideas to raise better funds to help everything run better

- At the league meeting I will send out the budgets for the league and the tournament

- We need to know if anyone knows any businesses that may want to help

- We also need sales people.

Terry: - Is there a package that can be presented to potential businesses?

- I know some potential companies, but I would need something to present to them.

Diana: - What has generated the most money in the past?

Goodwin: - 1. Fees from the teams

- 2. Exclaim magazine, $7000, free printing of program, % of ad credit

- 3. Red Bull has approached us, they want to cover the refs for the week end ($3000) in return for having their product available during the tournament free to the players, they are not asking for advertisement.

- I have asked York if it is ok to have a refreshment room available, sounds possible but waiting for confirmation.

- If this isn’t possible we could let Red Bull stock the dressing rooms.

Ray: - Who can help with sponsorship sales?

Diana: - I am doing the team loot bags and will therefore be approaching businesses.

Luis: - Can help be spread through our teams?

Ray: - You can have people contact Diana.

ChrisT: -Can find a sponsorship template

Diana: -Will take care of packages

Aaron: -How deep sponsor? I.e. 3 stars, goalie derby etc.

TomG: -Anyone who sells gets 15% commission

ChrisF: -Need to know what we can offer b4 we sell

Joe: -Hootenanny a good sponsor opportunity

Tom: -Sam the Record Man possible

-Diana will head up the Sponsorship Committee

-Tom will send out Ad package shortly

COMMUNICATION

Framework for website is up

-Need someone to take on the task of maintaining/updating

-Ideally Volunteer

-Jeremy (Rock) will talk to Joseph Fiore

-Ray will contact Mike Wilk (based on Chuck’s recommendation

PUBLICITY & ADVERTISING

TomG: -We hire a publicist

-Stephen Cribbin is working on Cover Art

-Chuck (along with Steve Stanley) puts program together

Chuck: -Need someone to coordinate ads, not necessarily sell

-Call will be put out to writers

MERCHANDISE

-Tom will look to confirm Dan Hickox to co-ordinate

-Location at York/Ted Reeve to be confirmed

-Idea that Merch Table will close at puck drop of last game to ensure “help” available to clean up table at the end of the day

-Diana will run it by the Blackhearts to help with duties

-Exclaim Merchandise being looked into (Toques? Water Bottles? Patches?)

SHUTTLE BUS

-Do we need one? Where?

-Ray to send survey

-Terry (Fluid Living) volunteered to help co-ordinate carpooling

-Chris (Gasoline) brings up point reinforcing no Drinking/Driving with bar available at York

MASCOT

-Who can be Mascot for Sunday?

-Brian (Fruit) to check with Heather’s Friend

-Jeremy (Rock) to check with Marc Aubin

-Tom (Com) points out that Mascot needs to be responsible for outfit

-Chuck asks why not make a costume? Idea being explored by Ray and Jenn

AWARDS COMMITTEE

-Ray and Chuck will head up an Awards Committee with Kim Temple and Tommy Gough

-Idea of “Suggestion Box” to be placed at York to help with potential awardees (i.e Kesper Award etc.)

HOOTENANNY

-Tommy Gough will head this up

-Ray and Tommy Gough will “confab” about it

OTHER BUSINESS

-James (Comets) suggest an arts centre in St. Catherines as a potential assist in website, grants etc. work.

-James and Tom will discuss further